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Clerk Services

Thamesford Dam

The Chief Administrative Officer is responsible for overseeing the operation of all departments in the Township.

The Clerk's Department is responsible for providing support services to Council, and preparing information presented to Council such as by-laws, resolutions, Council agendas and corresponding minutes.

This department also provides:

By-law Enforcement Services
Planning Services
Conducts municipal elections

Issues marriage licenses, prepares birth registrations, issues burial permits
Processes Municipal Freedom of Information requests
Authority as a Commissioner of Oaths signing officer

Coordinates records management
Publishes the Township newsletter “Zorra Now”
Maintains the Township’s website

For information or inquiries about any services provided by the Clerk’s Department, please contact:

Clerk
Phone: 519-485-2490 ext 228
Contact the Clerk by email

Commissioner of Oaths Services

Commissioner of Oath services are offered through the Clerks Department between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday and include affidavits*, oaths, pension documents from other countries and statutory declarations. There is no fee for this service for Zorra Residents. As per By-law No. 55-16, a fee of $10.00 per document will apply to non-residents.

The individual who will be taking the oath and signing the document must present one original piece of government issued photo identification : i.e. a valid driver’s license, a valid passport, which includes your address. Please do not sign the document in advance. The Commissioner must witness your signature.

The Township does not provide Notary Public services. A list of Notary Publics and lawyers who notarize documents can be found in your local phone directory.

* Affidavits regarding Wills and Real Estate require the services of a lawyer.

Memorial Tree Program

The Township of Zorra Memorial Tree Program was established in 1995 by the Zorra Cemetery Committee and Council in co-operation with the Upper Thames River Conservation Authority (UTRCA) and various funeral directors in the immediate area.

Memorial trees are planted at various public locations throughout the Township, including parks, cemeteries, etc., where they can benefit the greatest number of people.

Planting takes place annually at a pre-selected and approved site made in consultation with the UTRCA. A donation may be arranged through the Township of Zorra or one of the participating funeral directors. The name of the deceased will be published in the “Memorial Tree Dedication Record”.

**NEW: For an additional fee, you can have your loved ones name engraved on a plaque and placed on one or all three signs that have been erected in Grace Patterson Park, Embro Pond and Harrington Conservation Area.

The current cost of having a memorial tree planted is $40.00. Payment is made to the Upper Thames River Conservation Authority (various payment options available), along with the name(s) of the individual(s) being memorialized. An income tax receipt will be issued by the UTRCA.

If you have any questions or comments about the Memorial Tree Program, please contact the Clerk at 519-485-2490 ext 228.

Read the media release from UTRCA regarding this program.